Raw material purchasing
During the season of berries, fruit, vegetables and apples purchase the plant provides acceptance of raw materials twenty-four hours and without any days off.
Payment for raw materials to entrepreneurs and juridical persons – provided all the necessary documents are available – is made by money transfer to bank accounts of suppliers. Maximum term of payment – 3 banking days since arrangement of all the documents.
Payment for raw materials to natural persons – provided all the necessary documents are available – is made at the cash desk of the company twenty-four hours and without any days off, immediately after raw materials acceptance.
Ungraded apples and vegetables are allowed to supply in bulk, or in sacks, bags but the mentioned raw materials must correspond the specifications.
Berries and fruit must be delivered only in boxes. In our plant we use polyethylene boxes ОЗН 15-10. If a supplier delivers the raw materials in a such box we give him back our clean box, due to it we can save time necessary for unloading and the raw materials are not damaged while unloading into the other tare.
A supplier can also use his own tare, which is not identical to our one – in this case the raw materials shall be unloaded into our boxes, and the supplier's tare shall be returned to him.
Technical specification for the purchased raw material
1.1) The present document describes general requirements of AGRANA Fruit Ukraine LLC (= AF UA), which cover all types of raw materials and food additives (= Product). Technical specificationfor the purchased raw material and Specification for the raw material variety, which contains detailed requirements towards quality and food safety aspects of each specific type of fruits/ additives, are considered an obligatory supplement to the supply contract.
1.2) The delivered (also imported) Product must comply with the present specification and existing Ukrainian regulations on food safety. This applies for the delivered Product, its packaging, transportation, storage and labelling. Any Ukrainian regulation that is stricter than this specification shall prevail.
1.3) Production process shall be in line with the existing national and local sanitary and hygienic norms in the country of origin.
1.4) Each Supplier/Producer (= Supplier) shall establish and implement documented Quality Management System (= QMS).
1.5) Supplier shall
- inform AF UA about all modifications to raw materials or process that might have a significant impact on the safety or quality of the Product delivered to AF UA.
- inform AF UA about any change in the national legislation, which might directly or indirectly affect the manufacture or the marketing of the Product.
- upon request provide AF UA QM documents and records incl. analysis results on the Product delivered to AF UA.
- organize free access of AF UA representatives (or any third party on behalf of AF UA) to the Supplier’s facility for the purpose of audit or assessment.
2.1 Primary package
in direct contact with the Product: plastic or paper bags, aseptic bags, plastic canisters, steel containers etc.
2.2 Secondary package
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Supplier must clearly identify each secondary package. It is allowed to place the Product information on the external side of package or inside the package using extra labels or on tags sewed in sacks. On the label (tag) there must be at least the following information in Russian:
- Product name incl. type of processing, shape and size (e.g., PEACH aseptic, cubes 10х10 mm; oat 1.5-2 mm). The designation of Product on the packaging label, in the supply contract and in the Specification for the raw material variety must be identical.
- Crop time (year and month) for fruits, honey, cereals, nuts
- Packaging date
- Production lot number or specific code which guarantees Product traceability
- Country of Product origin/ crop
- Name and address of Producer (or company which is authorized to handle customer complaints)
- Net-weight or volume of the Product
- Shelf life
- Storage conditions
On the reusable package it is only allowed to have labels which are directly related to the Product inside. Labels originated from the past deliveries must be removed.
The safety of quality of Product must be maintained during transportation. Truck drivers must have hygiene certificate for their truck (tank).
Type of transport (ambient / refrigerator) is agreed in the supply contract. Unless otherwise agreed between Supplier and AF UA the Product must be transported at the temperature which is recommended by the Producer of Product for its transportation/ storage.
The truck must be clean, free of foreign smell, abnormal moisture, pest and foreign objects! The truck cover must be clean, dust- and waterproof. Tent framework and tent floor must not be damaged or have any elements (e.g. bars) which are jutted out of the tent. The transported Product must be packed and palletized. Pallets or containers must be stacked in the truck close to each other in order to prevent movement of goods during transportation. The pallets must be stretch-wrapped and fixed with special stops when the truck is not full. Tank for the transportation of bulk products must be sealed. Tank for transportation of liquid products must be equipped with air filters.
It is not allowed to transport the Product together with non-food products, products of animal origin or other products which can contaminate the Product for AF UA. It is not allowed to transport allergenic and non-allergenic Products on one pallet.
Conditions of conformity
Vehicles used for the transportation of foodstuffs must be clean, in good order. Body of vehicles must have hygienic coating, which can be washed easily.
Driver-forwarders (freight forwarders), driver-loaders must have personal medical records, working clothes, strictly observe personal hygiene, ensure safekeeping, quality, safety and rules of transportation and unloading of food products.
Temperature conditions inside the vehicle shall comply with the specification for storage of transported material (finished products). Exemptions must be agreed between AFUA and sender (recipient) of the cargo.
QUALITY & FOOD SAFETY PARAMETERS
Foreign bodies represent a danger for the health of consumers but also for the brand-image of the food product. Because of this reason everything possible must be done by Supplier in order to avoid the presence of foreign bodies in the Product for AF UA. In the Specification for the raw material variety each Supplier must specify operations and equipment implemented to avoid risk of foreign bodies (manual sorting, laser sorting, X-rays etc). Upon request from AF UA Supplier shall immediately provide the Control plan for foreign bodies in the Products delivered to AF UA.
The presence of glass in the production area and warehouses of Supplier is forbidden (e.g. viewing ports, sight-glasses, thermometers) unless unbreakable glass is used (i.e., tempered or laminated glass). The Product must not be in direct contact with wood! It is strongly recommended not to use wooden trays and boxes for transportation and storage of raw materials and finished products.
Each Product delivered to AF UA must be tested with metal detector (sensitivity for ferrous ≥3mm and non-ferrous ≥4mm) on the final process step.
The Product delivered to AF UA shall comply with the data from Specification for the raw material variety
Microbiological, physical-chemical and sensory parameters
Supplier of the Product shall establish and approve Control plan for at least physical-chemical, microbiological and sensory parameters, indicated in the Specification for the raw material variety.
Upon request from AF UA Supplier shall immediately provide the Control plan used for the Products delivered to AF UA. The Product delivered to AF UA shall comply with the data from Specification for the raw material variety throughout its entire shelf-life (in case the Product is unopened and stored appropriately).
Toxicelements, mycotoxins, nitrates, pesticides, radionuclides
Supplier shall establish and approve Surveillance plan for chemical contaminants in the Product depending on the risks identified by Supplier together with AF UA, but at a minimum, respecting Ukrainian sanitary-epidemiological legislation.
For a minimum of each production day (lot), one retention sample of 1 kilogram of Product must be taken by Supplier. Each retention sample must be labelled with: the Product name, lot Nr, name of Supplier (Producer), sampling date. The retention samples must stored under the appropriate storage conditions within the shelf-life period plus 3 months – all together in a designated location, under responsibility of Supplier. If requested by AF UA, samples should be immediately forwarded to AF UA within a maximum 10 days.
Each Product must be tested for chemical contaminants in an independent accredited lab:
NOTE for contracts of less than 50 tons of Product variety: Supplier shall provide to AF UA analyses results (expert opinion), which is the ground for issuing of Hygienic certificate (Registration certificate) for the Product.
Upon request from AF UA Supplier shall immediately provide the Surveillance plan and analyses results for the Products delivered to AF UA. The delivered Product shall comply with the data from Specification for the raw material variety.
Food additives, flavours, technological aids
Food additives, flavours and processing aids which are used for Product manufacturing incl. their scope of usage and dosage shall comply with the applicable legislation of Ukraine.
All food additives (incl. food acidity regulators), flavours, processing aids and their tolerances in the Product shall be indicated in the Specification for the raw material variety and Food Safety Visa.
The Product, delivered to AF UA is not permitted to contain preservatives unless it is officially agreed with AF UA. SO2 ≤ 10ppm in the Product is considered as residues which do not provide preservative effect.
GeneticallyModifiedOrganisms - GMO
The Product must not be constituted by genetically modified organisms (GMO); If the Product or the treatment technological agents are derived, contain or come from a raw material source that could be from GMO origin, the Supplier shall be able to proof that the Product is non GMO by making GMO analysis at least once a year. Upon request from ARGANA Fruit UA Supplier shall immediately provide the analysis results.
Supplier shall fill in the Food Safety Visa for each Product delivered to AF UA
Supplier of the Product shall implement all required measures of inspection to avoid any direct or cross-contamination on their site, during transportation or from suppliers of raw materials. Supplier shall fill in the Food Safety Visa for each Product delivered to AF UA.
ACCEPTANCE OF THE FIRST DELIVERY FOR ONE CROP
is associated to the disposal of the following documents:
Technical Specification for the purchased raw material signed and stamped by the Supplier;
Specification for the raw material variety signed and stamped by the Supplier
- Hygienic certificate (Registration certificate) for the Product; AF UA can provide certification support to the Suppliers who do not have representation in Ukraine;
- First analysis results on chemical contaminants received from the independent accredited Lab (see p. 5.3);
- Pesticides policy (if available)/ list of phytosanitary applications which are allowed for treatment of the delivered Product crop
- Food Safety Visa filled-in, signed and stamped by the Supplier.
The Supplier shall immediately update all the documents upon request from AF UA or after the expiration of their validity or in case of the changes described in p. 1.5.
All the documents have to be sent to the quality department of AF UA. Contact persons: quality and food safety manager Natalia Makhotina, Quality Director Diachuk Vera.
Address: 32 Tarnogrodskogo Str., Vinnitsa, Ukraine 21022
WITH´EACH PRODUCT DELIVERY
- CMR Note
- Packing List featuring for each reference the quantities delivered for each of the supplier production code or lot number.
- Certificate of Analysis for the delivered lot of the Product signed by the Supplier/ Producer. Certificate of Analysis shall contain lab results on checking for foreign bodies, on testing physical-chemical, microbiological and sensory parameters and any other results for the delivered Product.
Veterinary certificate (honey)
IDENTIFICATION AND TRACEABILITY
Supplier of the Product shall ensure well-established traceability system which allows to identify for each Product lot: suppliers of raw materials (e.g. fruit growers) and raw material lots, production line, critical process data (parameters of pasteurization or freezing parameters, etc.), results of quality control. The traceability records related to the production control, quality and food safety of the Product shall be archived within the Product shelf life but no less than 1 year.